Affiliate Meeting Application Fees

A one-time, nonrefundable application fee will apply to each meeting hosted during the Fellows Course™:

• Small Meeting (Less than 15 attendees): $1,500
• Large Meeting (15 or more attendees): $2,000

Affiliate Meeting Blackout Times

Affiliated activities involving 3 or more physician attendees may not be held during the following times (times are subject to change):

• Thursday, May 14, 2026 - 8:00 AM-3:00 PM
• Friday, May 15, 2026 - 8:00 AM-7:00 PM
• Saturday, May 16, 2026 - 8:00 AM-7:00 PM
• Sunday, May 17, 2026 - 8:00 AM-12:00 PM

Companies may conduct affiliated meetings at any venue upon approval of the application. Once approval is granted, the organization must work directly with the hotel/venue to make arrangements pertaining to the proposed meeting. All costs associated with the function (e.g., room rental, food, beverage, audiovisual equipment, and labor) are the responsibility of the affiliated activity sponsor.

Personnel Meetings During Fellows Course™ Hours

Personnel meetings may be held at any time during Fellows Course™ if attendance is limited to that organization’s representatives. Physician attendees are strictly prohibited from participating in these meetings. Violations of Fellows Course™ 's Affiliated Activities Rules and Guidelines will be reviewed and sanctions may be applied. Please see the Consequences for Noncompliance section for more information.

Important note: CRF^® requests that Fellows Course™ faculty not commit to conflicting speaking engagements. Fellows Course™ faculty responsibilities and obligations to the official program take precedence over all others speaking arrangements at the meeting. Fellows Course™ faculty members participating in any such event are subject to having their faculty status revoked including any reimbursement of expenses otherwise authorized.

Consequences for Noncompliance

If an affiliated activity is found to have violated the Guidelines for Affiliated Activities (above), the sponsoring organization, the supporting organization, and the organizer of the meeting may be prohibited from holding an affiliated activity at future CRF^® conferences, may have their current registration revoked, non-compliance may be subject to fines and damages, and could negatively impact the registration/status/attendance of those attending an unapproved affiliated activity. Fellows Course™ faculty members participating in any such event are subject to having their faculty status revoked including any reimbursement of expenses otherwise authorized.

Affiliate Meeting Guidelines

Organizations (commercial companies, not-for-profit groups, government agencies, etc.) that wish to hold meetings of any size or nature in any location during Fellows Course™ that are targeted to Fellows Course™ attendees must complete the appropriate applications for activity, be approved, and comply with the guidelines. Affiliated activity guidelines are subject to change.

• Access to Fellows Course™ 2026 approved promotional opportunities and attendee list is not permitted for promotion of affiliated activities.
• One application for each meeting must be completed. Applications with more than one meeting listed will not be accepted and may delay the application process.
• The sponsor of the affiliated meeting is liable for any injuries or accidents to people or property while conducting ancillary functions.
• Signage for the affiliated activity is only permitted directly outside of the assigned meeting room. Directional signs, advertisements, banners, etc., are not permitted in the hotel lobby.
• Affiliated activity decisions will be emailed approximately 1 week after submission.

To be approved, affiliated activities must:

• Support and be consistent with the scientific nature of Fellows Course™
• Be directed to Fellows Course™ participants (affiliated activity sponsors and participants must be Fellows Course™ registrants)
• Not conflict with or detract from the official Fellows Course™ scientific program (see blacked out times below)
• Be approved by CRF^®

Acceptable activities are:

• Scientific Advisory Board Meetings
• Scientific Investigator Meetings
• Advisory Board Meetings
• Committee Meetings
• Executive Meetings
• Specific Study (Investigator) Meetings
• Staff Meetings

In general, the following activities are not permitted during Fellows Course™:

• Scientific, educational, speaker-driven symposia or lectures not sponsored by Fellows Course™
• Demonstrational or Hands-On Trainings
• Exhibits (commercial company and noncommercial company)
• Distribution of any promotional material (eg, fliers, room drops)
• Commercial banners

The guidelines are meant to provide guidance for affiliated activity sponsors or hosts. If you have any questions at all about whether your activity would be an affiliated activity requiring approval, contact Mariah Admire at [email protected].